WV Coalfields Cookoff Sponsors & Partners Guide

BBQ Cookoffs, ATV Events, Music, Contests and More!

WV State KCBS BBQ State Championship & ATV Festival

Dancing, Live Music, & Food Booths A portion of the proceeds wi l l benefit the Welch Volunteer Fire Dept. SPONSOR & PARTNERSHIP OPPORTUNITIES 301 - 335 - 2715 WVCoalfieldscookoff.com info @ WVCoalfieldscookoff.com

Downtown Welch, WV June 10-11, 2022

The History of the West Virginia Coalfields

Welch, West Virginia is known as a ci ty bui lt on coal . However , i t is also a historic communi ty in the heart of the mountains, where outdoor recreat ion, l ike ATV riding and hiking, are as abundant as the peace and quiet found on our safe streets. Our history in the heart of the WV Coal f ields, inspired this fest ival . We look forward to welcoming visi tors and showcasing our beaut i ful town and the stories of the Coal f ields that shaped our past . We encourage you to join us as we celebrate our Appalachia heri tage in Welch, WV!

WV Coalfields Cookoff Overview

Are you ready to connect wi th hundreds of ATV Enthusiasts, BBQ Cookoff Teams, locals and tourists? This new, one - of - a - kind fest ival wi l l pair the best of pro and backyard BBQ cookers, ATV riders and WV tourists. Who doesn ' t love smoked food, fast gears, great music, and some darn good outdoor entertainment?

We invi te you to partner wi th us and sponsor the Inaugural Coal f ields Cookoff in Wi ld and Wonderful Welch, WV! We are currently offering partnership, sponsorships, and advert ising opportuni t ies that wi l l offer your company maximum exposure local ly and wi th tourists who wi l l attend the event .

Our media campaign, advert ising, and social media wi l l broadcast to the ent ire mid - Atlant ic! Whi le a sponsorship is a smal l , deduct ible business expense for you, i t wi l l help create a dist inct ive event only found in Welch, WV and, in return, we wi l l offer you maximum promot ional exposure for your support !

Sponsorship commi tments are requested on or before May 15, 2022 so we can plan inclusion of your logo in our materials and signage.

However , the sooner you sign up, the more quickly we can highl ight your partnership on our websi te, in our media and via our social channels, so get the most bang for your buck and commi t today!

Detai led websi te www.coal f ieldscookoff .com or contact us wi th quest ions. We have suggested sponsorship levels and are happy to customize a partnership program tai lored to your needs. speci f ics on the event and a commi tment form can be found on our

Festival Contact: Andrea Ball 304 - 693 - 2499 ext. 201 info @ wvcoalfieldscookoff.com

WV COALFIELDS COOKOFF Marketing Prospectus An aggressive marketing campaign is planned for the WV Coalfields Cookoff. The event will be heavily marketed for approximately 8 weeks prior to the event and 1 weeks after, within a 30 - mile radius of Welch, WV. DIGITAL MEDIA The Coalfields Cookoff website is an important vehicle of communication for news, program updates, sponsorship information and links. Online media outlets will also be used to market the BBQ Cookoff, as well as, the City of Welch website.

SOCIAL MEDIA The Coalfields Cookoff, The City of Welch and other event related Facebook pages enjoy over 50,000 followers combined, providing an effective platform to convey sponsor ’ s logos and messages. The City of Welch Coalfields Cookoff is actively engaged in marketing via social media and will highlight all sponsors on this platform.

RADIO/TV Local radio stations may be used to advertise the event, give away free tickets and conduct interviews with event organizers.

PRINT MEDIA Regional publications and tourism publications will be used to market the event, including both visual ads and articles. Event posters and flyers are printed and distributed throughout West Virginia.

NEWSLETTERS Information will be included in all local newsletters, bulletins, displays in local business and community events.


Opportunities exist for companies and organizations to sponsor at a variety of levels. There are endless customizable options available to ensure your company maximizes your chances to touch new and existing customers. Sponsor will enjoy many benefits, such as advertising, vendor space, event signage, tickets and more.

SPONSOR NOW! With the City of Welch WV Coalfields Cookoff comes outstanding benefits and unique opportunities for your brand and company. Partner with us and provide a refreshingly fun, healthy, local activity for all ages while providing a big “ WOW ” for clients, vendors and employees. To discuss sponsorship and advertising opportunities contact Andrea Ball or Jason Grubb at 304 - 693 - 2499 or email info @ wvcoalfieldscookoff.com.

Platinum Partner $5 ,0 00

Gold Partner $3,000

Silver Partner $2,000

Bronze Partner $1,000

Coal Partner $500

WV COALFIELDS SPONSOR & PARTNERSHIP OPPORTUNITIES Availability - To ensure maximum benefits, a limited number of sponsorships are available. Title Placement - Company branding in all marketing, and promotions. Featured in Radio Spots - Inclusion in radio commercials. Print Promotions - Inclusion in print ads, posters, flyers, signage etc. Sponsor Announcements - Multiple mentions from stage during event. Vendor Space - Sponsor may set up a display and distribute promotional materials. Onsite Banner – Company banner displayed in creative manner on event grounds. Social Media Inclusion – Sponsor highlighted with social media shoutouts. Complimentary Tickets -Tickets are for event admittance. Recognition on the Coalfield Cookoff Website.






Name & Logo website brand

Name & Logo




Logo + Name

Logo + Name

Logo + Name

Logo + Name

Logo + Name






Logo + Link

Logo + Link

Logo + Link

Logo + Link

Logo + Link

In-Kind Options: Opportunity to distribute promotional item at the event.


In-Kind Sponsors: In-kind donations will be provided sponsorship benefits on a case-by-case basis. In-kind donations can also be combined with a monetary donation to increase your sponsorship level and associated benefits. These can be food donations, labor, services, etc. The list is endless, and we invite you to contact us to discuss your ideas! $500 - Welcome Buckets: BBQ Team will receive a welcome bucket. Welch business can promote their business by providing promotional material and a small welcome gift. We ask that you provide something that the Teams can take home with them or shows a unique part of Welch. Varied Prizes : The City of Welch gives out several prizes to the winning BBQ Teams, including but not limited to cash, trophies, certificates, and special one-time prizes to the Grand and Reserve Grand Champions and 1st place winners in each category. Prize ideas, in addition to cash, include coolers, trailer locks, grills, and event related items.

$500 Cornhole Tournament: The City of Welch will host the Welch Cornhole Tournament. Opportunities exist to sponsor the tournament itself, cornhole bags and boards, trophies, or other prizes.

$500 Food & Drink: Many of the City of Welch Staff members and community volunteers will be onsite all-day Friday and Saturday, June 11th and June 12th. Breakfast, Lunch and Dinner is needed for theses 40+ people, as well as a BBQ team breakfast. We ask that a business sponsor provide at least one full meal, including drinks, plates, and silverware.

Musical Entertainment: There are musical acts that play at our event and a band contest. Those wishing to sponsor one should contact us directly. Special benefits such as meet and greet passes and stage banners exist for band sponsors.

Volunteers Organizations and Non-Profits wanting to get involved are encouraged to contact us directly. Opportunities exist to host games, field day activities, or arts and crafts, and to help with set-up, load-in or teardown.

WV Coalfields Cookoff 88 Howard Street Welch, WV 24801 (304)-693-2499 / Fax: (202) 449-9551

www.wvcoalfieldscookoff.com info@wvcoalfieldscookoff.com SPONSOR/PARTNERSHIP COMMITMENT FORM

Please complete and return with mailed payment to the City of Welch. Sponsorships can also be processed on our website or via phone. Once your payment is processed, you will receive an email with additional details and logo requirements.

Check the appropriate membership category and complete the application below:

Platinum Sponsor/Partner $5,000 Gold Sponsor/Partner $3,000 Silver Sponsor/Partner $2,000 Bronze Sponsor/Partner $1,000 Coal Sponsor/Partner $500 Cookoff Supporter $300 Cookoff Friend $150 $ ________________________ In-Kind___________________

Select preferred payment method:



Check Credit Card (Visa, MC, AMEX)

Card Number ____________________Exp.__________ CSC_____

Company:____________________________________Contact Name:_______________________________


City: _____________________________________________ State: ______________ Zip: ______________

Telephone: _____________________________________ Mobile: _________________________________

E-mail: ___________________________________ Website: ______________________________________

Contact: _______________________________________ Title: ____________________________________

Signature: _________________________________________________ Date: ________________________

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